PL-300 · 4.1.5 · Manage and secure Power BI
Choose a distribution method
Choose a distribution method
Choose sharing, , apps, guest access, or public publishing based on and collaboration needs.
Match distribution to audience and collaboration
A is for collaboration. An app is for curated consumption. Sharing is appropriate for targeted access to individual content.
removes authentication and must only be used for information that is safe to expose publicly.
Choose by audience and control
| Need | Best fit |
|---|---|
| Coauthor content | access |
| Curated read-only experience for many users | App |
| Give selected people one item | Share |
| Publish truly public information |
The key question is not only how many people need access. Decide whether they collaborate, consume, or require authentication and access control.
Exam clue: first identify , collaboration need, and whether sign-in is required.
Key points
- Share: targeted access to reports or
- : collaboration for content authors
- App: polished distribution to broad
- : public internet access
Click an underlined term for a one-line explanation, or see them all in the glossary .
Exam trap
is public and unauthenticated, so never use it for content requiring access control.
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Checked on October 4, 2026. Report a problem
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