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PL-300 · 1.3.3 · Prepare the data

Group and aggregate rows

Group and aggregate rows

collapses rows by key and applies aggregates or preserves detail with All Rows.

Group rows by a key

Power Query Transform ribbon showing the Group by command.

collapses many source rows into one result row per grouping key. Basic mode uses one grouping column and one operation; Advanced mode supports multiple keys and operations.

Aggregate or keep detail

Use Basic when one grouping key and one aggregate are enough. Use Advanced when you need multiple grouping keys or several aggregates. Choose All Rows when each group's original detail must stay available as a for a later step.

Grouping changes the result , so always check what one output row represents.

Exam clue: All Rows preserves grouped detail. It is not itself a summary calculation.

Key points

  • Basic mode: one grouping column and aggregate
  • Advanced mode: multiple grouping columns or aggregates
  • All Rows: keeps group detail as a
  • Column aggregates: summarize values such as Sum or Average

Click an underlined term for a one-line explanation, or see them all in the glossary .

Exam trap

All Rows preserves detail; it does not summarize until a later step uses the .

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